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Bid & Vendor Information
Welcome to the City of Holbrook’s Bid and Vendor Information page. We are committed to fostering transparent and competitive procurement processes to support our community’s infrastructure and housing needs. This page provides access to current bidding opportunities, vendor application forms, and essential information for contractors and suppliers interested in working with the city. Whether you’re a general contractor, specialty service provider, or supplier, we invite you to explore how you can partner with Holbrook to improve our community.
Current Bidding Opportunities
The City of Holbrook regularly solicits bids for projects funded by federal and state grants, including housing rehabilitation and infrastructure improvements. Below are examples of opportunities and related documents:
Housing Rehabilitation Projects: Informal bid requests for owner-occupied emergency housing rehabilitation, such as the project at 1001 8th Avenue. These projects involve repairs like HVAC upgrades, door replacements, and water heater installations, with a maximum project cost of $20,000. Contractors must attend mandatory job walks and comply with state licensing and federal grant requirements.
Additional Housing Rehabilitation Projects: Similar to the above, these bids cover residential repairs for qualified owner-occupied homes, requiring detailed fixed-fee proposals and adherence to a 10% retention policy for grant-funded work.
Lift Station Linings/Coatings: Request for proposals to apply protective coatings to wastewater lift stations. Contractors must provide labor, materials, and equipment, working with the Wastewater Supervisor to ensure compliance with safety and environmental regulations. Site visits are recommended, and proposals are due by July 14, 2025.
Becoming A Vendor
The City of Holbrook maintains a Pre-Qualified General Contractors List for housing rehabilitation programs and other projects. To join our vendor network, follow these steps:
Complete the Vendor Application:
Download the Vendor Application for City of Holbrook.
Submit the application, including required documents such as proof of Arizona Registrar of Contractors licensing (e.g., B, B-3, CR-6, KB-1, or KB-2), insurance certification, DUNS number, and SAM.gov registration (CAGE code).
Applications are accepted on an ongoing basis at City Hall, 465 1st Avenue, Holbrook, AZ 86025.
Meet Licensing and Qualification Requirements:
Contractors must hold a valid residential contractor license from the Arizona Registrar of Contractors.
Provide evidence of professional qualifications and maintain active status through annual updates.
Note: The city may remove contractors for inactivity (e.g., failure to respond to bid invitations) or unsatisfactory performance.
Understand Project Requirements:
Housing rehabilitation projects are funded by programs like the State Housing Fund (SHF), HOME, and CDBG, with strict compliance requirements.
Projects have cost thresholds (e.g., $50,000 for major/minor rehab, $20,000 for emergency rehab) and a 10% retention policy for grant-funded work.
Bidders must submit detailed cost proposals, attend mandatory job walks (where applicable), and provide warranties and permits upon project completion.
Key Information For Bidders
Submission Process: Bids must be delivered to City Hall, Attn: Lisa Hunt, Clerk of the Court, by the specified deadlines. Emailed or faxed bids are accepted for informal bid requests if received before the deadline.
Award Process: The Holbrook City Council typically reviews bids at regular meetings (e.g., July 23, 2025, for lift station coatings). The city reserves the right to accept, reject, or waive immaterial defects in any bid.
Contact for Questions:
Housing Rehabilitation: Barbara Blythe, Program Coordinator, bblythe@holbrookaz.gov, (928) 524-6225 or (928) 414-3834.
Lift Station Projects: Randall Sullivan, Finance Director, r.sullivan@holbrookaz.gov, (928) 524-6225 ext. 32.
General Inquiries: Use the contact information at the bottom of every page on our website.
Why Work With Holbrook?
By partnering with the City of Holbrook, you contribute to improving the quality of life for our residents through safe, affordable housing and reliable infrastructure. Our procurement processes are designed to be fair, transparent, and compliant with federal and state regulations, ensuring opportunities for qualified vendors to succeed. Join our vendor network and help build a stronger Holbrook!
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